| HDAP/Elect/2026-28 | 10 July 2026 |
Elections Schedule of Healthcare Devices Association of Pakistan for the year 2026-28.
Members are notified that the biennial Elections Schedule for the term 2026-2028 has been approved by the Executive Committee in its meeting held at HDAP Head office, Karachi dated 8th July, 2026 as per Rule-14(1.b) of TOR, 2013 to conduct elections on all 11 vacant seats of Executive Committee members, 02 reserved seats for Women Entrepreneur and office bearers for next two year, the election will be conducted simultaneously at HDAP Registered Head office, Karachi and regional offices in accordance with approved elections schedule given below.
Member of Election Commission:
In the ‘EC’ meeting, following members of HDAP approved and appointed as election commission by executive committee under Rule 16 of Trade Organizations Rule, 2013;
| 1. Mr. Arshad Aleem
Member Election Commission |
2. Mr. Muhammad Saeed Zia
Member Election Commission |
3. Mr. Hozaifa Hashim
Member Election Commission |
| M/s. Diag. M (Private) Limited | M/s. Vantage Technologies | M/s. Meditec Instruments Co. |
Main Events:
| A | Tentative Proposed Dated for AGM (in any circumstances 21 days prior notice shall be issued before final date of AGM) and venue will be decided by the EC | Saturday, September 19, 2026 |
| B | Election for Eleven vacant seats (11) of Executive Committee. (General body will elect the members of Executive Committee) | Saturday September 12, 2026
09:00 a.m. to 05:00 p.m. |
| C | Election for Two seats (2) for Women Entrepreneur of Executive Committee.
(The Executive Committee will elect the woman entrepreneur) |
Thursday September 17, 2026
03:00 p.m. to 04:00 p.m. |
| D | Election for Office bearers i.e. one Chairman one Senior Vice Chairman and one Vice Chairman (The Executive Committee will elect the office bearers) | Thursday September 17, 2026
4:05 p.m. to 5:00 p.m. |
| E | The Final Election Results announced in the Annual General Meeting | Saturday, September 19, 2026
Tentative date (21 days prior notice will be issued before final date of AGM) |
1. Voting Rights
As per Rule 15 of TOR, 2013: Those who have completed two years’ continuously valid standing as Members on or before the date of announcement of Election Schedule by the Executive Committee and have renewed their Membership by April 20, 2026 (extended by DGTO vide notification no.F. NO. 12(1)/2026-TO dated: 30th March, 2026) will be entitled to cast vote. Further the members whose membership have been discontinued due to non-payment of subscription dues shall be eligible to vote on completion of one year of their re-enrolment and payment of all dues on or before the date of announcement of Election Schedule by the Executive Committee. The right to vote shall be allowed only to the Proprietor, Partner, or the Director of the Member firm or company or a person not below the rank of General Manager authorized by the Board of Directors of the Public Limited Company or a Multinational Company as the case may be provided his/her name has already been registered with HDAP and his/her name appears in the list of voters.
2. Voter Lists
The voter list is divided in two categories, 1-Corporate Member 2-Associate Member on basis of information provided by members. The Executive Committee will be formed on the basis of following rules and nominations should be forwarded accordingly.
i) At least fifty percent of the members of Executive Committee shall be from the Corporate Class. Rule 21(5)(b) of TOR, 2013
ii) The Electoral College for each class of members of Executive Committee shall be the members of General Body from the respective class, except for office bearers and women entrepreneur for which the Electoral College is executive committee. Rule 21(5)(C) of TOR, 2013
3. Election Procedure (As per Rule 18 of TOR, 2013)
| Sr.No. | Event | Last Date for Every Event |
| 1 | Election Commencement/ display of election schedule on website/notice board/submission to regulator | Friday July 10, 2026 |
| 2 | Change of name of Authorized Representative. (within Three days of Announcement of Election Schedule) | Monday July 13, 2026 |
| 3 | Issuance of provisional list of eligible voters/ website/notice board, along-with their national tax number, sales-tax-registration number, if applicable, the name and national identity card number of their representative and shall be displayed on notice board of the head office, regional office and on the website (within seven days of the announcement of election schedule) | Friday July 17, 2026 |
| 4 | Filling of objection to the entries of provisional list of voters before Secretary General (within seven days of the issuance of the voters’ list) | Friday July 24, 2026 |
| 5 | Intimation of action on objections by Secretary General (within five days from receipt of objections) | Wednesday July 29, 2026 |
| 6 | Representation to the Election Commission against the action of the Secretary General (within three days of receipt of the decision/intimation by Secretary General) | Saturday August 1, 2026 |
| 7 | Decision of the Election Commission (decide the representation within three days) | Tuesday August 4, 2026 |
| 8 | Appeal to Regulator against the decision of Election Commission (within three days of decision by the Election Commission or expiry of time limit as mentioned in item No.7) | Friday August 7, 2026 |
| 9 | Decision of the Regulator (decide the appeal within ten days) | Monday August 17, 2026 |
| 10 | Final list of voters/ display website/notice board/submission to regulator (Within two days of the decision of the Regulator or if no appeal has been filed to the Regulator the final list of voters shall be displayed within fifteen days of the decision of the Election Commission) | Wednesday August 19, 2026 |
| 11 | Issuance & submission of nomination papers for Executive Committee same shall be duly proposed and seconded by a duly registered voter and signed by the candidate (Within four days of display of the final list of voters) | Monday August 24, 2026 |
| 12 | Issuance of list of voters to the contesting candidates (Within twenty-four hours of receipt of nomination papers) | Tuesday August 25, 2026 |
| 13 | Scrutiny of papers by the Election Commission and Issuance of list of candidates (within twenty-four hours of the last date of receipt of nomination papers) | Tuesday August 25, 2026 |
| 14 | Objections to the nominations before Election Commission (within twenty-four hours of issuance of the list of candidates) | Wednesday August 26, 2026 |
| 15 | Decision of the Election Commission (decided by the Election Commission within two days) | Friday August 28, 2026 |
| 16 | Appeal to Regulator against the decision of Election Commission (Within two days of decision of the Election Commission or in case the commission fails to decide within time as defined in item no.15) | Monday, August 31, 2026 |
| 17 | Decision of the Regulator(within seven days of filling of Appeal) | Monday September 7, 2026 |
| 18 | Issuance of final list of candidates by Election Commission (Within two days of the decision of the Regulator if no appeal has been made to the Regulator, final list of the candidates shall be issued within eleven days of the decision of the Election Commission) | Tuesday September 8, 2026 |
| 19 | Polling for elections of members for the Executive Committee (Within five days of display of final list of the candidates) | Saturday September 12, 2026
09:00 a.m to 05:00 p.m |
| 20 | Issuance & submission of nomination papers for office bearers, nomination shall be duly proposed and seconded by an elected executive committee’s member and signed by the candidate (Within two days of the polling) | Monday September 14, 2026 |
| 21 | Issuance & submission of nomination papers for the women entrepreneur, nomination shall be duly proposed and seconded by an elected executive committee’s member and signed by the candidate (Within two days of the polling) | Monday September 14, 2026 |
| 22 | Scrutiny of nomination papers by Election Commission and display final list of office bearers and women seats (within twenty-four hours of the last date of receipt of nomination papers.) | Tuesday September 15, 2026 |
| 23 | The polling for elections for women entrepreneur seat (Within two days of display of final list of the candidates) | Thursday September 17, 2026
03:00 p.m to 04:00 p.m |
| 24 | The polling for elections of office bearers (Within two days of display of final list of the candidates) | Thursday September 17, 2026
04:05 p.m to 05:00 p.m |
| 25 | Announcement of final results of Executive Committee and office bearers and Annual General Meeting | Saturday September 19, 2026 |
| 26 | Display of elections results on the notice board and website | Monday September 21, 2026 |
| 27 | Submission of elections results to regulator | Saturday September 26, 2026 |
NOTE:
The timing and Date of elections may be adjusted to accommodate occasions such as Independence Day, 12th Rabi ul Awal, or any other official/public holiday, if applicable, but only to the extent of the next working day. If you have any questions about the elections schedule, feel free to reach out to the secretary general.
Tehseen Alam
Secretary General