| HDAP/Elect/2024-26 | 12th July, 2024 |
Elections Schedule of Healthcare Devices Association of Pakistan for the year 2024-26.
Members are notified that the biennial Elections Schedule for the term 2024-2026 has been approved by the Executive Committee in its meeting held at HDAP Head office, Karachi dated 10th July, 2024 as per Rule-14(1.b) of TOR, 2013 to conduct elections on all 11 vacant seats of Executive Committee members, 02 reserved seats for Women Entrepreneur and office bearers for next two year, the election will be conducted simultaneously at HDAP Registered Head office, Karachi and regional offices in accordance with approved elections schedule given below.
Member of Election Commission:
In the ‘EC’ meeting, following members of HDAP approved and appointed as election commission by executive committee under Rule 16 of Trade Organizations Rule, 2013;
| 1. Mr. Arshad Aleem
Member Election Commission |
2. Mr. Muhammad Saeed Zia
Member Election Commission |
3. Mr. Hozaifa Hashim
Member Election Commission |
| M/s. Diag. M (Private) Limited | M/s. Vantage Technologies | M/s. Meditec Instruments Co. |
Main Events:
| A | Tentative Proposed Dated for AGM (in any circumstances 21 days prior notice shall be issued before final date of AGM) and venue will be decided by the EC | Saturday, September 21, 2024 |
| B | Election for Eleven vacant seats (11) of Executive Committee. (General body will elect the members of Executive Committee) | Saturday September 14, 2024
11:00 a.m. to 05:30 p.m. |
| C | Election for Two seats (2) for Women Entrepreneur of Executive Committee.
(The Executive Committee will elect the woman entrepreneur) |
Thursday September 19, 2024
03:00 p.m. to 04:00 p.m. |
| D | Election for Office bearers i.e. one Chairman one Senior Vice Chairman and one Vice Chairman (The Executive Committee will elect the office bearers) | Thursday September 19, 2024
4:05 p.m. to 5:00 p.m. |
| E | The Final Election Results announced in the Annual General Meeting | Saturday, September 21, 2024
Tentative date (21 days prior notice will be issued before final date of AGM) |
- Voting Rights
As per Rule 15 of TOR, 2013: Those who have completed two years’ continuously valid standing as Members on or before the date of announcement of Election Schedule by the Executive Committee and have renewed their Membership by March 31, 2024 will be entitled to cast vote. Further the members whose membership have been discontinued due to non-payment of subscription dues shall be eligible to vote on completion of one year of their re-enrolment and payment of all dues on or before the date of announcement of Election Schedule by the Executive Committee. The right to vote shall be allowed only to the Proprietor, Partner, or the Director of the Member firm or company or a person not below the rank of General Manager authorized by the Board of Directors of the Public Limited Company or a Multinational Company as the case may be provided his/her name has already been registered with HDAP and his/her name appears in the list of voters.
- Voter Lists
The voter list is divided in two categories, 1-Corporate Member 2-Associate Member on basis of information provided by members. The Executive Committee will be formed on the basis of following rules and nominations should be forwarded accordingly.
- i) At least fifty percent of the members of Executive Committee shall be from the Corporate Class. Rule 21(5)(b) of TOR, 2013
- ii) The Electoral College for each class of members of Executive Committee shall be the members of General Body from the respective class, except for office bearers and women entrepreneur for which the Electoral College is executive committee. Rule 21(5)(C) of TOR, 2013
- 3. Election Procedure (As per Rule 18 of TOR, 2013)
| Sr.No. | Event | Last Date for Every Event |
| 1 | Election Commencement/ display of election schedule on website/notice board/submission to regulator | Friday July 12, 2024 |
| 2 | Change of name of Authorized Representative | Monday July 15, 2024 |
| 3 | Issuance of provisional list of eligible voters/ website/notice board, along-with their national tax number, sales-tax-registration number, if applicable, the name and national identity card number of their representative and shall be displayed on notice board of the head office, regional office and on the website | Friday July 19, 2024 |
| 4 | Filling of objection to the entries of provisional list of voters before Secretary General | Friday July 26, 2024 |
| 5 | Intimation of action on objections by Secretary General | Wednesday July 31, 2024 |
| 6 | Representation to the Election Commission against the action of the Secretary General | Saturday August 3, 2024 |
| 7 | Decision of the Election Commission | Tuesday August 6, 2024 |
| 8 | Appeal to Regulator against the decision of Election Commission | Friday August 9, 2024 |
| 9 | Decision of the Regulator | Monday August 19, 2024 |
| 10 | Final list of voters/ display website/notice board/submission to regulator | Tuesday August 20, 2024 |
| 11 | Issuance & submission of nomination papers for Executive Committee same shall be duly proposed and seconded by a duly registered voter and signed by the candidate | Saturday August 24, 2024 |
| 12 | Issuance of list of voters to the contesting candidates | Monday August 26, 2024 |
| 13 | Scrutiny of papers by the Election Commission and Issuance of list of candidates | Monday August 26, 2024 |
| 14 | Objections to the nominations before Election Commission | Tuesday August 27, 2024 |
| 15 | Decision of the Election Commission | Thursday August 29, 2024 |
| 16 | Appeal to Regulator against the decision of Election Commission | Monday, September 2, 2024 |
| 17 | Decision of the Regulator | Monday September 9, 2024 |
| 18 | Issuance of final list of candidates | Tuesday September 10, 2024 |
| 19 | Polling for elections of members for the Executive Committee | Saturday September 14, 2024
11:00 a.m to 05:30 p.m |
| 20 | Issuance & submission of nomination papers for office bearers, nomination shall be duly proposed and seconded by an elected executive committee’s member and signed by the candidate | Monday September 16, 2024 |
| 21 | Issuance & submission of nomination papers for the women entrepreneur, nomination shall be duly proposed and seconded by an elected executive committee’s member and signed by the candidate | Monday September 16, 2024 |
| 22 | Scrutiny of nomination papers by Election Commission and display final list of office bearers and women seats | Tuesday September 17, 2024 |
| 23 | The polling for elections for women entrepreneur seat | Thursday September 19, 2024
03:00 p.m to 04:00 p.m |
| 24 | The polling for elections of office bearers | Thursday September 19, 2024
04:05 p.m to 05:00 p.m |
| 25 | Announcement of final results of Executive Committee and office bearers and Annual General Meeting | Saturday September 21, 2024 |
| 26 | Display of elections results on the notice board and website | Monday September 23, 2024 |
| 27 | Submission of elections results to regulator | Saturday September 28, 2024 |
NOTE:
The timing and Date of elections may be adjusted to accommodate occasions such as Ashoora, Independence Day, 12th Rabi ul Awal, or any other official/public holiday, if applicable, but only to the extent of the next working day. If you have any questions about the elections schedule, feel free to reach out to the secretary general.
Tehseen Alam
Secretary General