Election Schedule

HDAP /Elect /2023 6^th July, 2023

Annual Election Schedule of Healthcare Devices Association of Pakistan for the year 2023-24.

Members are notified that the Annual Elections Schedule for the year 2023-2024 with the approval of EC meeting dated: 4^th July, 2023 as per Rule-14(1.b) of TOR 2013 will be held for the following seats on the time and date mentioned against each at simultaneously HDAP Head / Registered office, Karachi and regional offices.

Member of Election Commission:

In the ‘EC’ meeting following members of HDAP appointed as election commission under Rule 16 of Trade Organizations Act, 2013;

1. Mr. Arshad Aleem

Chief Election Commissioner

2. Mr. Abdul Hameed Khan

Member Election Commission

3. Mr. Shabbir Ahmed

Member Election Commission

M/s. Diag. M (Private) Limited

M/s. V Care International

M/s. Pak Glorious Enterprises

Main Events:

A	Notice of AGM	Saturday, September 2, 2023
B	Six vacant seats (06) of Executive Committee. (General body will elect the members of Executive Committee)	Saturday, September 16, 2023 11:00 a.m. to 05:00 p.m.
C	One seat (1) for Women Entrepreneur of Executive Committee. (The Executive Committee will elect the woman entrepreneur)	Thursday, September 21, 2023 03:00 p.m. to 04:00 p.m.
D	Office bearers i.e. one Chairman one Senior Vice Chairman and one Vice Chairman (at the time of announcement of election schedule, if the general body comprises at least 50% members from Associate Class then there shall be rotation of office of Chairman between Corporate and Associate members, in case of rotation Chairman and Senior Vice Chairman will not be from the same class). (The Executive Committee will elect the office bearers)	Thursday, September 21, 2023 4:05 p.m. to 5:00 p.m.
E	Announcement of Result In AGM	Saturday, September 23, 2023

Voting Rights

As per Rule 15 of TOR, 2013: Those who have completed two years’ continuously valid standing as Members on or before the date of announcement of Election Schedule by the Executive Committee and have renewed their Membership by March 31, 2023 will be entitled to cast vote. Further the members whose membership have been discontinued due to non-payment of subscription dues shall be eligible to vote on completion of one year of their re-enrolment and payment of all dues on or before the date of announcement of Election Schedule by the Executive Committee. The right to vote shall be allowed only to the Proprietor, Partner, or the Director of the Member firm or company or a person not below the rank of General Manager authorized by the Board of Directors of the Public Limited Company or a Multinational Company as the case may be provided his/her name has already been registered with HDAP and his/her name appears in the list of voters.

Voter Lists

The voter list is divided in two categories, 1-Corporate Member 2-Associate Member on basis of information provided by members. The Executive Committee will be formed on the basis of following rules and nominations should be forwarded accordingly.

i) At least fifty percent of the members of Executive Committee shall be from the Corporate Class.

ii) The Electoral College for each class of members of Executive Committee shall be the members of General Body from the respective class, except for office bearers and women entrepreneur for which the Electoral College is executive committee.

Election Procedure (As per Rule 18 of TOR, 2013)

Sr.No.	Event	Last Date For Every Event
1	Election Commencement/ display of election schedule on website/notice board/submission to regulator	Thursday, July 6, 2023
2	Change of name of Authorized Representative	Monday, July 10, 2023
3	Issuance of provisional list of eligible voters/ website/notice board, along-with their national tax number, sales-tax-registration number, if applicable, the name and national identity card number of their representative and shall be displayed on notice board of the head office, regional office and on the website.	Thursday, July 13, 2023
4	Filling of objection to the entries of provisional list of voters before Secretary General	Thursday, July 20, 2023
5	Intimation of action on objections by Secretary General	Tuesday, July 25, 2023
6	Representation to the Election Commission against the action of the Secretary General	Monday, July 31, 2023
7	Decision of the Election Commission	Thursday, August 3, 2023
8	Appeal to Regulator against the decision of Election Commission	Tuesday, August 8, 2023
9	Decision of the Regulator	Friday, August 18, 2023
10	Final list of voters/ display website/notice board/submission to regulator	Monday, August 21, 2023
11	Issuance & submission of nomination papers for Executive Committee including women entrepreneur same shall be duly proposed and seconded by a duly registered voter and signed by the candidate,	Friday, August 25, 2023
12	Issuance of list of voters to the contesting candidates	Saturday, August 26, 2023
13	Scrutiny of papers by the Election Commission and Issuance of list of candidates	Monday, August 28, 2023
14	Objections to the nominations before Election Commission	Tuesday, August 29, 2023
15	Decision of the Election Commission	Thursday, August 31, 2023
16	Appeal to Regulator against the decision of Election Commission	Saturday, September 2, 2023
17	Decision of the Regulator	Saturday, September 9, 2023
18	Issuance of final list of candidates	Monday, September 11, 2023
19	Polling for election of members for the Executive Committee	Saturday, September 16, 2023 11:00 a.m to 05:00 p.m
20	Issuance & submission of nomination papers for office bearers, nomination shall be duly proposed and seconded by the an elected executive member committee’s member and signed by the candidate.	Monday, September 18, 2023
21	Issuance & submission of nomination papers for the women entrepreneur	Monday, September 18, 2023
22	Scrutiny of nomination papers by Election Commission and display final list of office bearers and women seats	Tuesday, September 19, 2023
23	The polling for election for women entrepreneur seat	Thursday, September 21, 2023 03:00 p.m to 04:00 p.m
24	The polling for election of office bearers	Thursday, September 21, 2023 04:05 p.m to 05:00 p.m
25	Announcement of final results of Executive Committee and office bearers and Annual General Meeting	Saturday, September 23, 2023
26	Display of election results on the notice board and website	Monday, September 25, 2023
27	Submission of election results to regulator	Friday, September 29, 2023

NOTE: Election Schedule may be flexible due to Ashoora, Independence Day or any other official/public holiday but only to the extent of next working day. For queries regarding election schedule secretary general may be contacted.

Tehseen Alam

Secretary General